All events on Council land require an event management plan, emergency management plan, risk management plan, site plan and $20 million public liability insurance. Under Queensland Government restrictions COVID requirements may apply.
Event management plan
An Event management plan describes all the issues that you have addressed in planning the event.
Event management plans must address public liability, risk management, traffic management, community safety and security, first aid, electrical safety, gas safety, environmental management, amenities, temporary structures, service of food or liquor, amusement operator requirements and signage/advertising.
Emergency management plan
An Emergency management plan outlines how you will handle emergencies during the event.
It identifies who is responsible for responding to incidents; outline procedures for various situations, e.g. medical emergency or fire; include a contact list for event stakeholders and emergency services; outline evacuation procedures; and identify emergency exits and assembly points on site maps.
Ensure access to fire safety installations and emergency exits. Provide copies of the emergency management plan to all event stakeholders: staff and volunteers, all stall holders and suppliers, emergency services and local and state government agencies.
Risk management plan
Council is committed to event safety and takes risk management seriously. It’s your responsibility to develop a Risk management plan before your event.
The plan should identify, assess and control risks relevant to the event. Use the risk calculator to assess identified risks and the risk assessment template. See a sample of a completed risk assessment.
COVID Safe Event
From 6am on 15 April 2021, the Queensland government updated restrictions for events and venues:
- Indoor events: 500 people permitted at indoor events with a COVID Safe Event Checklist. Larger events require a COVID Safe Plan.
- Outdoor dance festivals and music festivals: Fewer than 500 people per day permitted without a COVID Safe Checklist, no requirement to collect contact details. Events with between 500 and 1499 people permitted with a COVID Safe Event Checklist. Larger events require a COVID Safe Event Plan.
- Outdoor events: Anzac Day parades, fetes, fun runs and other outdoor only events do not need a COVID Safe Event Checklist or COVID Safe Event Plan.
More information is available on the Queensland Government website.
Check in QLD app
The Queensland government has developed the Check in Qld app for customers to sign into Queensland businesses and meet COVID-19 contact tracing requirements. Once a customer has used the Check in Qld app at one business the app will remember their details. Begin by registering your business (it’s free) and you will be sent a QR code and a business starter kit (including QR code posters). It is important to note that customers will need to download the Check in Qld app to before they can use the Check in Qld QR code.
Site plan
A Site plan is an aerial drawing of the event location that details the layout of all the activities, buildings and facilities at your event.
Your site plan should be drawn to scale and include the location of roads, car parking, emergency vehicle access, fire fighting equipment, emergency exits, emergency assembly areas, pedestrian walkways, first aid, areas for lost children and property, each stall and its name, each amusement operator and their name, amenities, bins and audio equipment (e.g. speakers).
Public liability insurance
Only events managed and controlled by Council are covered under its public liability insurance policy. Additionally, the policy indemnifies Council and no other party.
You are required to hold public liability insurance cover for $20 million that covers your event’s duration and scope as well as noting Redland City Council as an interested party. Also ensure that any other party or provider associated with your event has public liability cover in place, and evidence of this cover is provided to you prior to the event.
Event planning checklist
The detail of your event plan will vary depending on the scope and scale of your event. Refer to the event planning checklist for common issues to be considered when planning your event.
Event planning guides
For more information on planning your event, refer to the event planning guides.