Develop an event plan

All events on Council land require an event management plan, emergency management plan, risk management plan, site plan and $20 million public liability insurance.

Event management plan

An Event management plan describes all the issues that you have addressed in planning the event.  Event management plans must address public liability, risk management, traffic management, community safety and security, first aid, electrical safety, gas safety, environmental management, amenities, temporary structures, service of food or liquor, amusement operator requirements and signage/advertising.

Use the Event management plan template for small events under 500 people or Event management template for large events over 500 people.

Emergency management plan

An Emergency management plan outlines how you will handle emergencies during the event.  It identifies who is responsible for responding to incidents; outline procedures for various situations, e.g. medical emergency or fire; include a contact list for event stakeholders and emergency services; outline evacuation procedures; and identify emergency exits and assembly points on site maps.

Ensure access to fire safety installations and emergency exits. Provide copies of the emergency management plan to all event stakeholders: staff and volunteers, all stall holders and suppliers, emergency services and local and state government agencies

Use the Emergency management plan template for small events under 500 people or Emergency management template for large events over 500 people.

Risk management plan

Council is committed to event safety and takes risk management seriously. It’s your responsibility to develop a Risk management plan before your event.

The plan should identify, assess and control risks relevant to the event. Use the risk calculator to assess identified risks and the risk assessment template.   See a sample of a completed risk assessment.

Site plan

A Site plan is an aerial drawing of the event location that details the layout of all the activities, buildings and facilities at your event.

Your site plan should be drawn to scale and include the location of roads, car parking, emergency vehicle access, fire fighting equipment, emergency exits, emergency assembly areas, pedestrian walkways, first aid, areas for lost children and property, each stall and its name, each amusement operator and their name, amenities, bins and audio equipment (e.g. speakers).

Public liability insurance

Only events managed and controlled by Council are covered under its public liability insurance policy. Additionally, the policy indemnifies Council and no other party.

You are required to hold public liability insurance cover for $20 million that covers your event’s duration and scope as well as noting Redland City Council as an interested party.  Also ensure that any other party or provider associated with your event has public liability cover in place, and evidence of this cover is provided to you prior to the event.

Event planning tools

A range of event planning tools have been developed to assist you with planning your event.

Event planning checklist

The detail of your event plan will vary depending on the scope and scale of your event.  Refer to the event planning checklist for common issues to be considered when planning your event.

Event planning guides

For more information on planning your event, refer to the event planning guides.