If you are planning an event on Council land or roads, before submitting any forms please contact Council’s Community Events Team via telephone (07) 3829 8999 or email events@redland.qld.gov.au to discuss your event. We are here to help you understand Council’s requirements and assist you with promoting your event.
Council regulates events and markets on Council land or roads to ensure that they are conducted safely for patrons and prevent nuisances to the surrounding environment. If you decide to host an event / market on Council land or roads, provide food at events or alter traffic you may need to apply for one or more of the following approvals.
Temporary Park Access Permit
Generally, events with 150 – 500 people are required to apply for Temporary Access to a Park or Reserve. Note: some exceptions apply.
Temporary Entertainment Event / Market Approval
If your event includes sale of licensable food under the Food Act 2006, amplified entertainment or amusement rides (registrable plant) and will have more than 500 people attending, you can apply for a Temporary Entertainment Event Approval. For reoccurring markets, please apply for Market Approval instead.
Sporting events
If your sporting event on Council land is utilising vendors, you will need to apply for Temporary Access to a Park or Reserve. Examples include: sign on days, special weekends / rounds, end of season break-ups, carnivals, hosting state / national events in conjunction with your governing body. Note: some exceptions apply – a Temporary Entertainment Event Approval may be required if your sporting event is expecting more than 500 people and includes any of the below triggers:
- Food Vendors licensed under the Food Act 2006
- Amusement rides (registrable plant)
- Amplified entertainment (bands, musicians)
For further information on sporting events please contact Council’s Community Spaces Team via telephone (07) 3829 8999 or email communityspaces@redland.qld.gov.au.
For all above applications, the following documents are required with your submission:
- Event Management Plan (under 500 people) or Event Management Plan (over 500 people)
- Emergency Management Plan (under 500 people) or Emergency Management Plan (over 500 people)
- Risk Management Plan
- Site Plan and
- Certificate of currency for $20 million public liability insurance.
Additional documents may be requested depending on the type of event e.g. Traffic Management Plan, Noise Management Plan or Liquor Licence to help you comply with regulations or Local Laws.
Food business licence
If you have food operators serving or selling food and refreshments at your event, they may need to obtain a Temporary Food Business Licence. Generally, food businesses that involve the preparation of food do require a licence. Some exemptions apply to not-for-profit organisations, the sale of packaged foods and the sale of whole fruit and vegetables.
Food businesses can apply for a licence by completing the Temporary Food Business Licence Form and submitting it to Council at least four weeks before the event. The Guide for the design and operation of a temporary food premises (stall) is an example of best practice set up for a temporary food stall.
Mobile food businesses (e.g. ice cream or kebab vans) must hold a Mobile Food Business Licence in Queensland. As the event organiser, it’s your responsibility to ensure that all food vendors are licensed.
Traffic control permit
If you are altering traffic you need a traffic control permit from Council to:
- close a road
- alter traffic conditions on a road reserve
- temporarily close car parks
- conduct cycle events in live traffic
Check if you need a traffic control permit by completing a short questionnaire.
You can apply for a permit by completing the Traffic Control Permit Form and submitting it to Council with a copy of your certificate of currency for public liability insurance and Traffic Management Plan and/or a Traffic Guidance Scheme, which must be prepared by an accredited traffic control provider in line with the Transport Operations (Road Use Management) Act 1995 and the Manual of Uniform Traffic Control Devices. Find more information about Traffic Management here.
For more information on Planning an Event, contact Council’s Community Events Team via telephone (07) 3829 8999 or email events@redland.qld.gov.au.